Position Titles: Courtroom Deputy to a U.S. Magistrate Judge – Vacancy # T 19-3
No. of Positions: 1
Location: Topeka, Kansas
Closes: Open until filled
Start Date: Approximately April 2019
Salary Range: $44,844 – $80,121 (CPS 26/1 – 27/61) depending on qualifications and
prior federal service
POSITION OVERVIEW: A courtroom deputy manages a judge’s caseload, attends court, prepares and enters a variety of documents and orders in the Court’s electronic filing system, and maintains the court calendar. This position may provide assistance to other courtroom deputies and to the clerk’s office including, but not limited to, general office duties, court events, and other special projects. The Courtroom Deputy is an employee of the clerk’s office and will be assigned to a United States Magistrate Judge.
REPRESENTATIVE DUTIES: These duties are intended to provide generalized examples of major duties and responsibilities that are performed by a Courtroom Deputy to a U.S. District Court Judge.
- Manages court cases by calendaring and regulating their movement; monitoring filing of pertinent documents and timely responses to judicial orders; and setting dates and times for court proceedings. Reviews pending cases and reports to keep the judge and immediate staff informed of case progress to ensure that matters are timely addressed. Updates and manages the electronic case database system.
- Attends court sessions and conferences, serves as bailiff and coordinates jurors. Assists with the orderly flow of proceedings, setting up the courtroom, ensuring the presence of all necessary participants, and managing exhibits. Takes notes of proceedings and rulings and prepares minute entries and judgments for the judge’s approval.
- Acts as a liaison among the clerk’s office, the bar and the judge to ensure that cases proceed smoothly and efficiently. Serves as a primary source of information on scheduling conferences, hearings, trials and other case processes.
- Receives, screens and refers telephone calls and personal visitors. Answers routine inquiries and provides assistance to the public as authorized, maintaining the confidentiality of sensitive matters.
- Organizes and maintains filing systems and performs other administrative and office duties as required by the judge and the clerk’s office.
- Provides assistance to other courtroom deputies including courtroom coverage when needed. May assist the clerk’s office with general office duties, court events, and special projects as assigned.
QUALIFICATIONS: High school diploma or equivalent, and one year of progressively responsible clerical or administrative experience equivalent to work at the CL 25. “Specialized Experience” means the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Incumbent must present a professional demeanor at all times. Time management skills, accuracy and attention to detail are exceptionally important. The successful applicant will possess strong interpersonal, organizational, analytical, verbal and written communication skills.
BENEFITS: This is a full-time position which is eligible for the Federal Judiciary’s comprehensive benefits package which includes ten paid federal holidays, annual and sick leave, health and life insurance, dental and vision insurance, retirement plan, matching, tax-deferred and/or Roth Thrift Savings Plan, flexible spending accounts for health and dependent care and long-term care insurance.
External Applicants: To apply for this position, please submit the following items:
- Cover letter with salary requirements that outlines why you want this position and why you believe your experience and skills would make you successful in this position;
- a detailed resume that includes a full educational and professional background;
- a Federal Judicial Branch Application for Employment; and
- a PDF of the completed package. Application packages not received in PDF format may be considered incomplete.
Internal Applicants: To apply for this position, please submit the following items:
- Cover letter outlining why you want this position and why you believe your experience and skills would make you successful in this position; and
- a detailed resume that includes a full educational and professional background
Complete applications should be submitted by email to: firstname.lastname@example.org
The Court reserves the right to modify the conditions of this job announcement or to withdraw the job announcement, any of which actions may occur without any prior written notice. This position is subject to mandatory favorable background checks. The U.S. Courts require employees to adhere to a Code of Ethics and Conduct, Due to the volume of applications received, the Court may only communicate to those individuals who will be interviewed for open positions. Travel and relocation expenses will not be paid. Applicants must be United States citizens or eligible to work for the United States Government.