Administrative Assistant to a U.S. Probation Officer – Kansas City

Position Title:             Administrative Assistant to a U.S. Probation Officer – Vacancy # KC 19 – 21

Location:                    Kansas City, Kansas

Closes:                         Open until filled with preference given to applications received by November 29

Salary Range:              CL 24, Step 1-25, $37,544 – $46,947

                                    *Advanced in-step placement up to step 61, $61,051, possible for exceptionally qualified candidates or prior federal employees.

Promotion Potential:   Senior AAPO, CL 25, $41,471 – $67,426, without further competition

As an Equal Opportunity Employer, we value diversity in our workforce.


An Administrative Assistant to a Probation Officer (AAPO) provides administrative support to probation/pretrial services officers in a wide range of areas, including assisting with conducting investigations, compiling collateral investigations, compiling criminal histories, coordinating with collateral agencies, and performing similar duties under the guidance of a probation/pretrial services officer. The District of Kansas is an evidence-based organization, which means that work is approached in a manner that has been empirically researched and proven to have measurable positive outcomes for defendants and offenders.


These duties are intended to provide generalized examples of major duties and responsibilities that are performed by an Administrative Assistant to a Probation Officer.

  • Assist probation/pretrial services officers in compiling criminal histories/profiles, running record checks through local and national databases and files, conducting inquiries with collateral agencies, collecting verifiable and supportable documentation, and performing similar activities. Accurately enter data and information into the office’s computerized database system and extract reports from the database. Must be adaptable to ever-changing database updates.
  • Prepare and process forms and documents, ensuring consistency and accuracy among court-supplied documents, officer reports, and related paperwork. Contact various local, state, and national law enforcement and regulatory agencies to collect and record information to assist with investigations. Obtain related records regarding offenders/defendants, following established practices and protocols. Prepare and update case files, and investigation and supervision reports, at the direction of an officer and in accordance with established policies and practices. Format, type, and edit reports prepared by officers.
  • Support evidence-based principles and practices in the District of Kansas to consistently evaluate and improve organizational performance.
  • General office clerical duties and receptionist duties such as greeting guests, processing mail, and answering the phones.
  • Maintain a high level of confidentiality with sensitive court documents, client matters, and proceedings.



General Experience: Must be a high school graduate and have performed at least two years of progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Some or all of the two years of required general experience may be substituted with education above the high school level.

Specialized Experience: Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of procedures that demonstrate the ability to apply a body of rules, regulations, directives or laws. It involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Educational substitution is not available for specialized experience. One year of specialized experience equivalent to grade CL 23 required.


A successful candidate should be highly organized and possess good judgment, initiative, and maintain a professional appearance and demeanor. Time management skills, accuracy and attention to detail are exceptionally important. Must be able to balance the demands of varying workload responsibilities and deadlines.

Familiarity with Microsoft Office Suite such as Word and Excel. Familiarity with Microsoft Outlook is helpful. Ability to speak Spanish is helpful.


  1. 13 days paid vacation for each of the first three years.
  2. 20 days paid vacation after three years, 26 days after 15 years.
  3. 13 days paid sick leave.
  4. 10 paid holidays.
  5. Choice of healthcare coverage, including dental & vision coverage.
  6. Life insurance options.
  7. Participation in the Federal Employees Retirement System.
  8. Participation in the Thrift Savings Plan (tax deferred retirement savings plan).
  9. Participation in the Long Term Care Insurance plan.
  10. Participation in the Flexible Benefits Program.
  11. Free onsite parking.
  12. Free onsite fitness center.


To apply for this position, please submit the following items combined into a single, pdf document:

1) a cover letter,

2) a resume, and

3) Federal Judicial Branch Application for Employment and District of Kansas Supplemental Form

  • Complete applications should be submitted by email to:
  • The Application for Employment form is available on the Court’s website under the Forms/Employment tabs. Please note that there are separate forms for PC and Mac users. Kc
  • PLEASE NOTE: The subject line of the e-mail must include both the position title (KC AAPO) and the position number (KC 19-21).


We, the members of Probation and Pretrial Services for the United States Courts for the District of Kansas, are an agency who provide the Judiciary and the community with superior service by completing quality investigations and reports, seeking alternatives to detention, and delivering a high standard of effective supervision. We are dedicated to providing protection to the public and assisting in the administration of justice, demonstrating fairness and mutual respect to all in the performance of our duties. We achieve success through interdependence, collaboration, and local innovation. We are committed to excellence as a system and to the principles embodied in this Charter.


The Court reserves the right to modify the conditions of this job announcement or to withdraw the job announcement, any of which actions may occur without any prior written notice. This position is subject to mandatory favorable background checks. The U.S. Courts require employees to adhere to a Code of Ethics and Conduct. Due to the volume of applications received, the Court may only communicate to those individuals who will be interviewed for open positions. Travel and relocation expenses will not be paid. Applicants must be United States citizens or eligible to work for the United States Government.

AAPO VA KC 19-21 (file)
U.S. Federal Court District of Kansas


U.S. Federal Court District of Kansas