UNITED STATES DISTRICT COURT

DISTRICT OF KANSAS

*Starting salary is commensurate with qualifications, experience, and based upon Court Personnel System (CPS) guidelines.

As an Equal Opportunity Employer, we value diversity in our workforce. The essential function of a court is to dispense justice. An important component of this function is the creation and maintenance of diversity in the court system. A community’s belief that a court dispenses justice is heightened when the court reflects the racial, ethic, and gender diversity of the community it serves.

You will make a difference when working for the U.S. District Court for the District of Kansas. District courts serve an essential function in the federal judiciary and society.  As a district court employee, you will be constantly learning as you work with judges, attorneys, the public, and other governmental and law enforcement agencies.  To learn more about our court visit our website at www.ksd.uscourts.gov.

Position Description

Procurement Specialist duties include, but are not limited to, the following:

• Procure authorized supplies, equipment, services, and furnishings from government and non-government sources through new and existing contracts, and competitive bids.
• Utilize an automated system to track purchases.
• Review, evaluate, and verify accuracy of invoices for payment.
• Identify and maintain lists of vendors and sources of supply for goods and services and equipment.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities.
• Draft specifications and solicitations for goods and services.
• Obtain and review competitive bids, quotes, and proposals from vendors and contractors.
• Serve as a technical liaison between the contractor and the contracting office. Negotiate with vendors for the best price over contracted services and purchases.
• Evaluate and monitor contract performance to ensure compliance with contracted obligations. Assist with clarifying contract requirements and resolving any conflicts.
• Maintain files related to facilities management, space planning, and space and facilities projects.
• Assist in the formulation, implementation, and ongoing compliance with policies and procedures in the finance/procurement department.
• Utilize a variety of judiciary accounting systems to maintain, reconcile, and analyze finance/procurement records.
• Prepare finance/procurement department reports.

Qualifications

• A high school diploma or equivalent.
• Two years of general clerical experience, which may be substituted with post-secondary education.
• One year of specialized experience, which is progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles of financial administration and/or accounting; and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.
• Excellent written and verbal communication skills, and exemplary diplomacy and judgment.
• Accuracy and attention to detail.
• A professional demeanor and strong work ethic.
• Prior experience with government finance or procurement regulations and procedures would be helpful but not mandatory.

Benefits

1.            13 days paid vacation for each of the first three years

2.            20 days paid vacation after three years, 26 days after 15 years   

3.            13 days paid sick leave

4.            11 paid holidays

5.            Choice of healthcare coverage, including dental & vision coverage

6.            Life insurance options

7.            Participation in the Federal Employees Retirement System

8.            Participation in the Thrift Savings Plan (tax deferred retirement savings plan)

9.            Participation in the Flexible Benefits Program

10.          Up to 12 weeks of Paid Parental Leave for eligible employees

11.          Free parking

12.          Free onsite fitness center

Application Procedures

To apply for this position, please submit the following items in a single PDF file by email to hr@ksd.uscourts.gov:

1) a cover letter,

2) a chronological resume, and

3) a Federal Judicial Branch Application for Employment*

• The Application for Employment form is available on the Court’s website under the Forms/Employment tabs. Please note that there are separate forms for PC and Mac users.
• PLEASE NOTE: The subject line of the e-mail must include both the position title (Procurement Specialist) and the position number (KC23-5).

* Current District of Kansas employees do not need to submit the AO 78 application form.

* You SHOULD respond to questions 18, 19, and 20 of the AO 78 application form, in accordance with the Fair Chance to Compete with Jobs Act of 2019.

Information for Applicants

This judicial branch position is considered “excepted service” and does not carry the tenure rights of competitive civil service positions. The position includes the same benefits as other federal government employees including participation in health and life insurance, retirement, and the Thrift Savings Plan. This job announcement may be modified or withdrawn without notice. One or more positions may be filled from this vacancy announcement. This position is subject to mandatory participation in electronic payment of net pay (i.e. Direct Deposit) and a favorable background check, which may be subject to periodic updates. The U.S. District Court requires employees to adhere to a Code of Ethics and Conduct. Due to the volume of applications received, the court may only communicate to those individuals who will be interviewed for open positions. Travel and relocation expenses cannot be paid. Applicants must be United States citizens or eligible to work for the United States Government.

***THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER***